Football Administrator

To manage and take responsibility for the provision of Club Secretarial, Football Administration, Football Governance and Compliance services across the Club.

JOB PURPOSE

Responsible for providing full administrative support to the Club Secretary to facilitate Arsenal Football Club's compliance and best practice in relation to football operations across Youth Team and Academy.

KEY RESPONSIBILITIES

GOVERNING BODY LIAISON AND COMPLIANCE

• Act as day-to-day operational point of contact with governing bodies (The FA and the Premier League) for U23 related matters, diverting queries to the appropriate Club departments as needed
• Escalate any governing body related issue to Club Secretary as and when required
• Ensure compliant practices across Development Squad operations.
• Undertake Academy player registrations, submissions and eligibility matters for relevant competitions*.*

FOOTBALL OPERATIONS

• Act as main operational point of contact for opposition clubs across U19 -U23 competitions/friendlies such as Premier League 2, Premier League Cup, Premier League International Cup, EFL Trophy, FA Youth Cup, UEFA Youth League and friendlies within this age group.
• Responsible for arranging fixtures in accordance with the competition rules. Confirming date, kick off time with the opposing club and rearrange fixtures when needed, confirm kit colours, liaise with Match Officials and PGMOL, confirm all details to external and internal stakeholders and complete relevant competition forms and portals.
• Attend and co-ordinate all Home matches, manage pre match admin, player catering, scouting lists, liaise with Match Officials and be first point of contact for all fixtures.
• Ensure the relevant post-match reports are completed 30 minutes after every home game and confirm match report the day after the game.
• UEFA Youth League- attend and manage the fixture on a smaller scale to the first team fixtures. Only applicable if first team qualify for UEFA Champions League.
• Friendlies - Work with U23 Head Coach and coordinate any friendlies during the season. Organise match officials if required.

ACADEMY PLAYER ADMINISTRATION

• Assist/prepare and submit registration documents for all Academy players (U9 - Scholarships) cancelling registrations of players being released and calculate any compensation due with senior academy staff.
• Assist with FIFA Minor process - obtaining International clearance for international players U18from FIFA via the FA.
• Trial/Work Experience - Assist/prepare and co-ordinate signing of paperwork. Provide permission to other club and notify governing bodies (FA/PL/EFL). Liaise with the football department and relevant Academy staff.
• Assist with/prepare application to the relevant governing bodies (London FA/The FA/UEFA/FIFA) for Academy tournaments/friendlies to take place as and when.
• Assist with maintenance of Academy records - player lists, scholarship offers etc.
• Keep accurate disciplinary records including suspensions for Academy PDP Phase
• Responsible for all International insurance for players (up to U21) on international duty with England are submitted before FA deadlines.

PRE-SEASON ADMIN

• Ensure that all of the Premier League regulatory forms are completed and submitted relating to PDP.
• Apply for permission to participate/host in pre-season games/tournaments.

OTHER

• Assist/cover the Club Secretary and Football Administrator during annual leave
• Provide support to the Club Secretary and Director of Football Operations during transfer window, as required.
• Ad-hoc projects as and when required

MAIN JOB REQUIREMENTS AND PERSON SPECIFICATION

Specific Experience:

Desired:

• At least 2 years' experience within the football industry.
• Extensive knowledge and application of basic footballing administration matters and Premier League / FA regulatory and operational requirements.
• Previous experience of working for senior management within a sporting environment.
• Valid UK Driving License as will be expected to travel to different club sites

Abilities/Skills/Knowledge:

• Exceptional organisation skills, including the proven ability to manage a fast-paced and varied workload.
• Able to communicate effectively with a broad range of internal and external stakeholders, adapting style and approach as and when required.
• Able to display the confidence, integrity and gravitas required to build sustainable relationships at varying levels.
• Results driven with a customer focused and pragmatic approach.
• Flexible approach to work; committed to developing a positive team ethos.
• Operates with the upmost integrity and confidentiality.
• Professional, discreet and diplomatic; able to manage confidential information.
• Must have ability to manage multiple activities and deadlines, reacting to change, prioritising workloads and activities and ensuring that deliverables are completed and presented on time and to required quality.
• Ability to create effective and clear communications/letters/emails that will be understood by a range of stakeholders and readers and communicate effectively and professionally over the phone and face to face

Arsenal FC believes that diversity of background, skills and experience drives our success on and off the pitch. We encourage applications from women, disabled and black, Asian and mixed-heritage candidates. We are committed to the principle of equal opportunity for applicants and employees and aim to appoint on merit from a diverse talent pool.