Accounts Payable Clerk

Description

JOB TITLE: ACCOUNTS PAYABLE CLERK – JOB SHARE

DEPARTMENT: FINANCE

REPORTING TO: ACCOUNTS PAYABLE MANAGER

JOB FUNCTION: The key function of this role is to assist in the provision of a full accounts payable service.

LOCATION: STAMFORD BRIDGE

CONTRACT: 21 HOURS PER WEEK, 3 IN 7, PERMANENT

MAIN RESPONSIBILITIES (Play Your Part):

An accounts payable clerk will assist in all aspects of accounts payable work for the entire Chelsea FC group accounts team. Assist in all aspects of purchase ledger work on all group companies including:

• 1 day a week monitor Accounts Payable mailbox
• Matching of purchase orders / goods received notes to invoices raising discrepancies where appropriate
• Processing Invoices/Credit Notes/ Expenses in a timely manner
• Assist in the full procedure of the weekly and the main monthly BACS run
• Ensure that all statements are reconciled and resolve any issues
• Compile 3 monthly Supplier Statement Reconciliations on every supplier over £100k turnover, for review by auditors
• Process company expenses to deadlines, both weekly and monthly, and to VAT regulations
• Communicate with both suppliers and internal personnel
• Review Unmatched Purchase Orders to ascertain whether they need to be cleared down.
• Review Aged Creditor Reports resolving any issues with suppliers or internal stakeholders.
• General Housekeeping routines on Accounts Payable ledger
• Any other ad hoc duties as required by the senior members of the finance department

MEASURES OF PERFORMANCE (Here to Win):

• The level of queries received, both from internal and external customers
• The level of invoices processed
• The ageing profile of the aged creditors analysis
• Quarterly statement reconciliations for all suppliers over £100k turnover
• Achieving the standards required by the auditors

• Departmental performance indicators and objectives will be identified for continuous improvement.

PERSONAL SPECIFICATION:

Qualifications & Experience :

Essential

• Relevant Accountants Payable experience necessary

• Computer literate (sound knowledge of Excel, Word)
• Knowledge of Microsoft Dynamics GP Finance Software and/or Proactis would be advantageous
• Good interpersonal skills with the ability to build relations with people at all levels throughout the business
• Good organisational skills

• A team player who is enthusiastic and keen to learn

The Employee must at all times carry out his/her responsibilities with due regard to Chelsea Football Club policies and procedures in particular Health & Safety, Financial Authorisation, Confidentiality and with regard to the Data Protection Act. The Employee must act to protect all young people and vulnerable adults that are in their care or attending the Company's premises. The Employee must report any misconduct or suspected misconduct to the Safeguarding Lead.

Chelsea Football Club and the Foundation is fully committed to ensuring the safety and well-being of all children, young people and adults at risk (vulnerable groups) that are in our care or attending our premises. As a consequence, Chelsea FC may require any successful applicants to complete a DBS Check prior to working at our premises. Successful applicants may also be required to undergo other child protection screening appropriate to the post applied for.

The Employee must ensure a positive commitment towards equality and diversity by treating others fairly and not committing any form of direct or indirect discrimination, victimisation or harassment of any description and to promote positive working relations amongst Employees and customers.

The above Job Description is not intended to be exhaustive, the duties and responsibilities may therefore vary over time according to the changing needs of the Club.

To apply for the vacancy please click the ‘apply’ button below.