Academy Operations & Administration Assistant

Full Time
15 / 02

A vacancy is now available within the AFC Bournemouth academy operations team.

Title: Academy Operations & Administration Assistant

Reports to: Academy Manager

Location: Various (academy office, academy training venues)

Contract Type: Full Time (35 Hours per week across 7 days)

Pay: Dependant on experience

About AFC Bournemouth

AFC Bournemouth is a family and community club. We strive to deliver a professional, friendly and welcoming approach in all areas of the club. With a small backroom operation, you will be joining a tight-knit group who pride themselves on hard work, passion, and togetherness.

Full description

Main duties

To coordinate logistical aspects of the Academy, ensuring all player and staff documentation is up to date. Ensure databases are current, liaise with the EFL/Premier League, Football Association and County FA. To be responsible for the organisation of all U9-U15 Fixtures. You will be expected to attend fixtures.


  • Ensure all U9-U15 trialist/player paperwork is completed & assign players to systems
  • Track PRS cards and any lost or damaged to charge parents
  • Obtain permission for trialists from parent clubs exercising 7-day approach and permission letters
  • Arrange pre/mid/end-of-trial meetings, track trial dates, send reminders to Head of Recruitment and ensure all players are eligible for fixtures
  • Obtain International Clearance for foreign nationals and ensure you are up to date with current protocols for players of different registration status, track national team eligibility
  • Collate and send player distance appeals where applicable
  • Manage the Performance Management Application (PMA)

Fixtures (U9-U15)

  • Arrange all Schoolboy Games Programme fixtures, sending out match confirmations, organising transport, timings, locations and pick-up list, match officials, squad list and organise each team to have the correct kit for the fixture


  • Assist with obtaining Staff paperwork, ensuring all new starters have a DBS, relevant certification, and qualifications prior to starting
  • Ensure every part-time member of staff receives a casual contract annually and every position is covered by a job description, with reporting lines, stored centrally
  • Update all databases: TNA, Oak SCR, CPS SRS, Staff Files Soft Copy and T:Drive virtual filing
  • Keep a log of all staff absence requests and holiday entitlement
  • Communicate with any staff who need badges/DBS’s renewing before expiry

Professional Game Academy Audit Company (PGAAC)

  • Ensure all Safeguarding and Health and Safety policies are clear, in date and transparent for audit
  • Track and record fire safety logbook in the office and maintain COVID procedures


  • First point of contact for the Academy, responsive for all Academy phone calls
  • Periodically conduct facility checks to ensure for any issues, especially prior to fixtures
  • Manage ‘damage log’ and liaise with maintenance to get fixed
  • Liaise with the Premier League on the Health & Safety Audit
  • Manage the Academy visitor requests, ensure the policy is properly followed
  • Be available for either Saturday or Sunday, dependent on rota for match day co-ordination
  • Minute any meetings deemed relevant by Academy Manager
  • Assist with the kit management for the Academy

Key competencies

Required qualifications:

  • Degree in Sport Field or Business Management field
  • Experience of working in elite sports
  • Full driving license
  • Up to date FA Safeguarding Children certificate
  • Prior to commencement, an Enhanced DBS will be required

Person specification

The club’s values are at the core of its staff behaviour and how they approach everything they do, therefore we are looking for someone is honest, inclusive, kind, hardworking, loyal, and respectful.

Staff benefits

In return for your hard work and commitment to us, you will receive a competitive reward package which will include, but is not limited to:

  • Free onsite parking
  • Season ticket and allocation of complimentary/purchased tickets
  • Subsidised lunches and complimentary healthy snacks throughout the day
  • Discounts at the club superstore
  • Contribution towards eye tests and glasses
  • Discounts and benefits from partners and local businesses
  • Club pension and Life Assurance Scheme
  • Employee Assistance Programme (EAP) by Health Assured
  • Paid parental leave (bank of 5 days per year)
  • Discounts and benefits from partners and local businesses.
  • Christmas party, End of Season Awards and other social events throughout the year run by our Club Social Team
  • Paid volunteer opportunities (2 days per year)
  • Paid days leave on your birthday

How to apply

To apply, please email CV and Cover Letter to by Wednesday 25th January 2023.

AFC Bournemouth is an equal opportunities employer and ensures that staff and volunteers are able to achieve their full potential. AFC Bournemouth values the diversity of its workforce and welcomes applications from all sectors of the community (Equality Act 2010).

We actively encourage applications from women, and individuals from ethnically diverse communities.

For further information on accessibility within the stadium please contact us.

AFC Bournemouth is committed to protecting all children, young persons, and adults at risk in its

Care or attending its premises and expects all staff and volunteers to share the same commitment.

For all positions where a DBS check is required, an offer of employment will be subject to receipt of satisfactory disclosure at the appropriate level.

Any and all potential agreements, relationships or commitments that could be considered a conflict of interest should be disclosed upon application to this vacancy by emailing You will also be asked whether you have any conflicts to disclose upon receipt of your application.

Satisfactory references will be required for all positions, your eligibility to work with the club will be subject to receiving appropriate referencing.

We strive to create a positive and safe environment and ensure all who interact with the club feel safe, protected, and heard.


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